AI Trust Forum New York Privacy Notice

1. Introduction

The AI Trust Forum is an initiative of the Centre for Trustworthy AI, a programme operated by Cloud Lighthouse Limited.

For the New York event, the organisers are:

• Cloud Lighthouse Limited ("Cloud Lighthouse")

• Microsoft Corporation ("Microsoft")

• Damco Solutions ("Damco")

Cloud Lighthouse acts as the lead organiser for attendee registration and event administration.

2. Information We Collect

We may collect:

• Name

• Job title

• Organisation

• Email address

• Telephone number (if provided)

• Dietary or accessibility requirements

• Attendance information

• Communications preferences

• Any information voluntarily provided during registration

3. How We Use Your Information

Your information is used to:

• Register and manage attendance

• Communicate event details and updates

• Administer event operations

• Facilitate networking and collaboration opportunities

• Improve future events and programmes

• Comply with legal and regulatory obligations

4. Sharing Your Information

By registering for the AI Trust Forum New York event, you acknowledge that your registration information may be shared with:

• Cloud Lighthouse Limited

• Microsoft Corporation

• Damco Solutions

This information is shared strictly for legitimate event-related purposes, including:

• Event administration

• Attendance management

• Security and venue management

• Event communications

• Post-event follow-up relating to the AI Trust Forum

Your data will not be sold.

Marketing communications beyond the administration of the event will only be provided where permitted under applicable laws and organisational policies.

5. Event Photography and Recording

Photography, video and audio recording may occur during the event.

Materials may be used by Cloud Lighthouse, the Centre for Trustworthy AI, Microsoft and Damco Solutions for:

• Event promotion

• Programme reporting

• Social media

• Future AI Trust Forum activities

6. Legal Basis for Processing

We process personal information based on:

• Legitimate interests in organising professional events

• Performance of a contract with attendees

• Consent where required

7. Data Retention

Personal information will be retained only for as long as reasonably necessary for event administration, future event planning, programme reporting and legal compliance purposes.

8. Your Rights

You may have rights to:

• Access personal information

• Correct inaccurate information

• Request deletion

• Restrict processing

• Object to processing

• Request portability of personal data

Requests may be submitted to:

team@trustforum.ai

9. Contact

Cloud Lighthouse Limited, Center for Trustworthy AI

Email: team@trustforum.ai